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Same software, unique solutions

MYOB software is a 'standard' off-the-shelf software. We have sucessfully implemented the MYOB software for more than 800 companies who operate businesses in many different industries, and  of varying complexities and sizes.

We highlight some of the cases we have handled, with the main purpose of introducing the MYOB features, its application and the benefits to the clients.

Our consultants worked with the clients, and trained them to use all or most of the features of MYOB software; this enables them to automate every aspect of their business, which in turn lead to increased efficiency.  

The cases we highlight here are unique and special in their own ways. We hope we have impressed upon you that MYOB is suitable for most  businesses. Whatever business you may be in,  let us show you how we will set it up, and when we are  done, you will be the judge.    



Losing business because of poor record keeping : case study of How MYOB Accounting software helped this business owner get back his customers.

Is poor record keeping making you lose your customers, and lose your profits? 

"I don't know how many of my customers have gone to my competitors due to  lack of follow up by my team.  They cannot get the information easily from my method of recording"  said one business owner when our consultant first met him

Using MYOB Accounting system, we helped him integrate the business processes so that his team members can get the clients' information at the click of the mouse, without extra work.

This case study is appropriate for businesses which

  • are using spreadsheet or word processing software to create their invoice or PO
  • are still writing out their cheques by hand 
  • have not fully computerised their accounting functions
  • prepare accounts once a year only, for tax or audit purposes
Read more...
 

Client List

A small selection of the MYOB implementations we have completed with our clients. In all cases, the involvement of the business owners is important.  Business owners can explain better the processes they want to see being implemented, and the type of analysis and reports that he/she wants. 

We, together with your operational and accounting executives,  will maximise all the features available in the MYOB business software to help you streamline your business process.  [Note : if you don't have fully qualified accounting personnel in your employ, don't fret.  You don't have to be an Accountant to use MYOB Accounting software].

Company short code

Industry  / Type of business

 
Latest version of MYOB Product (including upgrades)
User since
No. of users
Implementation notes - addressing the concerns of the business owners.   
 DOC Orthodontist MYOB    Premier v12
 1998 3

 Needed a simple system which the nurses can use to raise invoice and print official receipts to record  payments from patients.  We designed a professional looking CashBill that shows the itemised service rendered and which is printed directly from MYOB Sales module. 

Also, since there are several doctors in the practice, we created a Job Code for each doctor to track  billings and associated costs.   Accounts uses the 'Job Profit & Loss' report to compute the individual doctor's entitlement at the end of the month. 

Special note : The accountant then was not computer savvy, and our trainer remembered teaching him basic computer skills before we began training him on how to use MYOB.  The Accountant has since become our company's biggest 'raving fan', because every time he joins a new Company, he will get them to buy MYOB software.  And he has done that 4 times todate.  He has also purchased his own copy of MYOB Accounting to keep the accounts for the Church he attends.  As recent as 2012, he also recommended MYOB Accounting software to the committee for the JMB (Joint Management Body) of the condo where he resides.  

 USSBWholesaler & retailer of frozen food (mini market style)

MYOB Premier v12

MYOB RetailManager v10

1999

 

2001

6

 

6



 Needed a stable system to handle large daily retail sales volume, and large stock keeping units (SKU), and also an easy-to use system that can be handled by new / inexperienced staff (Staff turnover is quite high in retail environment 7 am-11 pm). 

They now have 7 branches all of which are using the same MYOB systems.  The Owner and our Company are now in the process of bidding for a state government project to setup a chain of mini-markets, and we propose to use MYOB systems because of the ease to setup and duplicate, and the Owner's confidence in the software and our services 

 

 AXS Software development MYOB Premier v12   2003 3

We got the client to use the Time Billing feature in MYOB Premier to track the billings against the agreed timelined activity.  This enable Accounts to run the WIP report for a list uncompleted jobs and the contract value. 

We also use the 'Job Reimbursables' function to keep track of the amounts paid on behalf of associated companies, which allows Accounts to raise Invoice to their associated companies, at the click of the mouse. 

The Group has bought 3 sets of the software for use in different locations and for overseas subsidiries.  The foreign subsidies are subjected to GST in their countries (Indonesia, Singapore, Philippines)   and Accounts will generate the GST reports for assistance in completing the GST submission forms. 

 

 ALM Limousine services MYOB Premier v12
 2004 9 Previous system requires them to ‘close’ the year before proceeding to enter transactions for the new year. With MYOB, the client can continue with the new transactions until the audit is complete before closing the year. The group recently used MYOB Premier for their property development business.  
 KIGB Prepaid Telephone services  MYOB Premier v9
 2004 6 Able to track deposits and top-ups for prepaid telephone services for end users. Tracks agents commission
 NB Manicure / Pedicure services

MYOB Retail Manager v7

MYOB BusinessBasics

2004


 1


With the use of MYOB POS system (MYOB RetailManager) they are able to track sales of services and products to individual customers, and analyse the purchase pattern.  Also track the courses signed up and the deposits paid, and utilised.
 ISFIndoor soccer

 MYOB Retail Manager v7

MYOB BusinessBasics 

 2005 1 Use MYOB POS system to  track of sales of court rentals, and sales of drinks.  Also tracks deposits paid, and  inventory of bottled & can drinks.  The court rental differs for different time zones, and also for different customer groups.  These are handled easily with MYOB's 'promotional pricing'
 MC Retail in computer and accessories

MYOB Retail Manager v7

MYOB Premier v9

2005


 3 Tracks inventories, and sales. Able to track back-orders, and deposits paid by customer.  Prints barcodes from MYOB
 BSD Beauty MYOB Premier v9
 2006 MYOB able to consolidate branches assets, liabilities and performance under 1 company file.  Branches sales are captured in a different system.  We worked with their programmer to allow the branches sales transactions to be imported directly to MYOB software.   
 EI Teachers’ Union MYOB Business Basics 2006 1 A simple system to track receipts and payments. Have introduced MYOB to associated organization in Mongolia
 ETSB Fire Fighting System MYOB Accounting v18
 2006 1 Accounts was previously outsourced.  With MYOB in-house, they are able to reduce duplication of work.   The accounts is updated immediately after printing the sales invoice, thus saving time, money, and reduces error.  Gets timely report for receivables and payables. Able to plan the tax exposure before the year end.

 

 

Company short code

Industry  / Type of business

 
Latest version of MYOB Product (including upgrades)
User since
No. of users
Implementation notes - addressing the concerns of the business owners.     
 FSB Sales and services of Fire Extinguishers  MYOB Accounting v15
 2006 1 Able to maintain customer sales records and follow up for renewal of licensing.  Previously all sales recording were in ‘journal books, and business owner admitted that there are some sales invoices that had not been collected because of the manual records. 
 LHC Distributor of artificial flowers and accessories MYOB Accounting v15
 2007 1 Keep track of inventories, and sales by territories. Able to analyse profit margin by products. Business owner is new to running a business,  and we helped set up the filing and accounting system from scratch.  
 PES General construction  MYOB Premier v11
 2007 3 Able to keep proper costing  records for projects
 AMM Manufacturing  MYOB Premier v11
 2007 7 Customised system has many reporting discrepancies, and could not be implemented successfully.  With MYOB, the company’s accounts are kept up-to-date within 3 weeks of implementation. 
 MG Diversified business MYOB Premier v12
 2007 3 Diversified business in the group – ranging from restaurant business, construction, interior designing, plantation and  manufacturing.  MYOB is able to cater to all the needs. The accounts department has taken on more work from third parties. 
 WS General Trading MYOB Accounting v17
 2008 1 Business owner has never used computer or computerized accounting software before this. Accounts previously outsourced to freelance bookkeeper. Within 4 short months, business owner can issue invoice, keep track of stocks and print statement from MYOB. 
 PTP Tuition centre MYOB Business Basics 2008 1 Business owner is a retiree who wants  a simple system to keep track of income and expenses of the tuition centre. MYOB Business basics gave him more than that – tracks students personal data, subjects taken, and when fees are paid and due.
 CAY Lorry Transporter  MYOB Accounting v18
 2008 1 Business owner commissioned a programmer to write a program to automate the invoicing for their growing transport business.  Programmer looked for MYOB Accounting which is able to integrate the invoicing to accounts.

 

 
Company short code

Industry  / Type of business

 
Latest version of MYOB Product (including upgrades)
User since
No. of users
Implementation notes - - addressing the concerns of the business owners.   
 JMSB Trading in Recyced  products  MYOB Accounting v18 2009 1

 For this company, trash is money.  They buy recycleable items such as carton boxes, steel frames, used construction materials etc from the 'suppliers',  and pay them in cash.  [The owner refers to these suppliers as 'customers' because without them, she will not have any items to re-sell].   When the stock has built up to a saleable quantity, they then sell the items to recycling companies, most times on credit.   Prices fluctuate daily.   CashFlow and inventory level is important. 

After we implemented the inventory system, the owners are able to know the exact stock quantity on hand,  the total stock value, and the average cost they paid for the items.      Also, with these information,  they now can assess their stock loss if there is a sharp reduction in the selling price of the items.   Previously they only saw the huge pile of trash in their large yard and their depleting bank balance.

 

 OB Ladies Boutique MYOB Retail manager v10 2009 1

 This boutique runs fully on consignment basis.  The  suppliers are paid only when their item is sold.  The owner needed an affordable POS system that can track the sale of individual pieces of clothing item belonging to each supplier.  At the same time, they need to be accountable for the supplier's stock consigned to them. 

MYOB RetailManager has a report titled 'Profit by Supplier' which gives a detailed breakdown of the supplier's item that was sold during a given period.   This boutique also makes use of the barcode printing feature in MYOB RetailManager to print the barcode labels

 

 MWD Bookstore 

 MYOB Retail Manager v10

MYOB Accounting v 18

 2009 3

 The owners took over the running of the bookstore from the previous owner and wanted a POS system to handle the receipt and sales of books. They previous owner used a cash register to record sales. 

They wanted a system that can record all the book titles, the publisher and the different genres.   Getting all the titles into the system requires lots of groundwork as each title has to be scanned and entered manually.  They employed students and part-timers to help out at the inital phase.   We also had to conduct a stock count of the books on hand, and there were thousands of titles to count.  All this while, sales need to go on.  We  had to work out a system to deal with such a situation and was on standby on first day of changeover from cash register to POS system, to iron out the problems as they arise.   

 

 KLBC Church  MYOB Accounting v18  2010 3

 Previous accounting system is not supported any more, and is accounting-centric.

The church also manages a few kindergartens. We entered all the students names as customers, and raised monthly invoices on a recurring basis.  This allows the adminsitrator to monitor the overdue amounts for follow up.  We are also able to produce analysis of collections, by class, no. of students,  and type of activities.  Previously such reports had to be prepared on a  spreadsheet and is time consuming. 

 LSS Trading in lab equipment MYOB Premier v12
 2010 5

 Accounts previously outsourced to freelancer.  Internally they used spreadsheet and word processing programs to issue invoice and PO.  They conduct monthly stock take to ascertain the stock on hand.

With MYOB integrated system, the inventory quantity and value is automatically adjusted every time there is a sale or purchase transaction.  In addition, they now could generate the profit per transaction, and by supplier and brand, something which they couldn't get easily previously.

 

 JL Quantity surveyor MYOB Accounting v18 2010 1

 Services performed are subject to Service tax. 

MYOB software allows you to tag a  tax code to every line of the transaction, and it will compute the service tax automatically, and keep track when payment is received.   You can then print the Sales tax report and use it to prepare the service tax returns without having to compile the information  again. 

When we were updating the backlog entries for the earlier months,  we discovered an oversight in the reporting of service tax for previous month.  Such an oversight will not happen in an integrated computerised system. 

 

 SISBManufacture ink for printing industry MYOB Premier v12 2010 5

 Need to prepare quotation for the finished products, which is manufactured from raw materials, whose price fluctuates.  

We used the 'Auto-Build' function to make a 'BOM' (bill of materials) to list down the raw materials required for the production of a product.  When you run a report of auto build for that finished product, MYOB system will take the latest purchase cost for the required raw materials to compute the total manufacturing cost.  The sales team can then use the costing to work out the selling price.  Previously they took a long time to work out the estmated product cost everytime a customer calls  for a quote. Now its just a mouse click away.